Error Free Job Search Documents ? Methods to Ensure | Making ...

It?s imperative today that both your hard copy documents and on-line electronic documents you use in a job search be free of spelling, capitalization, punctuation and grammar errors. It is expected; it is the standard. And it should be!

Admittedly though, despite my own best efforts, I still find after-the-fact errors in my documents. And regularly I see errors in others? documents and on-line postings, messages, etc.

So I posed this question on a social network discussion board:

What tools do you utilize to ensure your documents and publications are error free?

Here?s what I found.

The tool most utilized was spell check. Almost all respondents reported being dependent on spell check for any and all types of documents.

Only one respondent stated he did not use spell check. He depends on old-fashioned proof reading. The person reasoned that your mind becomes too dependent on spell check, it is not exercised enough by spell check utilization. Therefore, he forgoes and keeps his mind proof read alert by using the old fashioned method of printing and taking pen to paper.

While spell check was the most common tool, many were did not depend entirely on it and supplemented it with other techniques. Most common was just reading the document.

Some respondents limit reading of the document on-line view. Others print the document out and proof it. Others take pen to paper and mark, etc. to ensure it is error free. Another technique suggested was to read the document out loud to yourself.

A large number of respondents like to utilize others to read and proof their documents. While I think most were using family and friends, a couple reported hiring professional proofreaders for assistance.

Some other techniques suggested included:

(1) Reading the document backwards.

(2) Printing the document on colored paper, such as yellow, for proofing.

(3) Proofing while you write, as you complete each sentence.

(4) Putting the document aside and coming back to it later.

(5) Improving you typing skills.

Despite what techniques or combination of techniques used, there was agreement that repetitive reviews would yield the best results. Check, check and then check was the advice.

I think overall I received some good sound advice that I will try using to achieve error free documents.

Once method that was not mentioned that was used regularly at a company I worked at years ago, was to have two people read to each other. Both would have a hard copy of the document and would read it back and forth to each other.

And I will reveal my secret weapon-a ninety year friend. Her mind is sharp as a whistle and she rarely misses the errors that I miss.

Bottom line: There does seem to be many techniques. Regardless of what you use, error free is the standard for your job search documents. ?Don?t derail your job search! Do what it takes to achieve an error free standard.

Jim Yoakum is an accomplished executive leader with over 25 years of diversified (financial services, insurance, manufacturing, non-profit/tax exempt organizations, consulting and governmental) experience in risk management, internal control, regulatory affairs, operations and systems, law, compliance and taxation/accounting. He has many successes achieved in managing the creation of new or changing/evolving functions and managing projects/programs in resolution of significant issues. Jim has strong project/program management skills, using an inherent logical thought process honed by many years of technical training, were germane to these successes. He possesses the ability to manage human resources in a changing environment with passion, creativity, results-orientation and self-motivation. Jim is resilience, acts with decisiveness and to foster/adapt to change and new environments. Most importantly, Jim never wants to stop learning; never to stop helping others. As an accomplished author, poet and mentor, he continues to develop and educate by sharing his business and life experiences through writing, mentoring, speaking and networking.

Author: James Yoakum
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Source: http://makingmoneypoint.com/2012/03/error-free-job-search-documents-methods-to-ensure/

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